| This is an extraordinary opportunity to join a well-funded, emerging growth stage company who has re-invented Air Conditioning, creating a sustainability solution where previously it has been a huge environmental problem. Blue Frontier’s AC system combines dew-point-style sensible cooling with liquid desiccant dehumidification to reduce electricity use by up to 80%. It also acts as a battery, enabling peak load shifting and a more flexible electricity grid. Blue Frontier’s technology also improves building and occupant health, bringing in up to 100% outdoor air and providing independent control of temperature and humidity. We are seeking a Head of Executive Support to join our dynamic team in Boca Raton, Florida. Reporting to the EVP of Operations and working closely with the CEO, the successful candidate will lead Executive Support functions and Project Management of certain strategic initiatives. This is more than just an “Executive Assistant” role, with the opportunity to influence or drive initiatives of strategic importance to the business and act as an “extension” of key executive team members to represent their interests on business-critical topics. As we grow, we expect the successful candidate to lead an Executive Support team of assistants, analysts and project managers who will be a “force multiplier” for executive management, accelerating productive output and driving growth. To the ideal candidate, this position is an opportunity to help commercialize products with the potential to literally change the world for the better. If you are creative, personable, highly responsible, passionate, intelligent, and driven, you should join us. Role and Responsibilities - Project Management of strategic initiatives, for example:
- Overall Project Management of strategic initiatives and mapping/tracking against board-approved milestones
- Equity and debt fundraising
- Process Improvement and project management of business process systems implementations
- Project Management of other strategic finance and governance initiatives, such as investment tax credits and ESG reporting
- Support to the Executive Team – including:
- Act as a trusted advisor and brainstorming partner to the CEO and EVP of Operations on strategic planning and operational execution topics
- Facilitate cross-departmental communication and alignment
- General problem-solving of important tactical issues as they arise – coordinate the resolution of high-urgency issues across different departments
- Board Meeting arrangements & preparation support
- Meeting preparation/materials drafting – assist with compiling high-impact powerpoint presentations, analysis of data in excel, conducting research when required
- Assist with content-writing and proof-reading for a wide variety of documents, such as press releases, website content, legal agreements etc. to ensure highest quality of communication
- Calendar, scheduling management and travel logistics support
- Manage updates to Company Policy, Processes and Employee Handbook and ensure relevant facts are communicated to team members
- Foster the incorporation of the Company’s Mission, Vision and Values in operations and decision-making across the business
- Recruitment/HR Support such as job specification drafting, candidate review and interview coordination
- Legal support
- Support/coordinate legal review of agreements with management and counsel
- Manage agreement execution and ensure follow-up for any missing signatures
- Manage NDA review and execution with vendors, contractors, customers, visitors & candidates
- File agreements, NDAs and other legal documents in a structured manner on sharepoint
- Support the Office Manager in delivery of general office management and facilities management tasks
Experience and Skills Education and Experience - A bachelor’s degree in business, marketing, law, economics or other related field. Applicants with STEM degrees and subsequent general business experience may also be considered.
- An MBA from a reputable university is strongly preferred
- Excellence in your educational background, demonstrated by “Top of Class” achievements and/or success at world-class university, would be a strong “plus”
- A minimum of 5 years’ professional experience as an Executive Assistant, Strategic Operations or other Executive Management supporting role, in a fast-paced venture-funded startup environment. Business Management consultants who can demonstrate outstanding execution (beyond Advisory services) may also be considered.
Skills and Abilities - Must be a strategic thinker with market awareness: you must have the ability to see day-to-day tasks in the context of the strategic objectives of the company and deliver actions, solutions and insights that support those objectives
- Must be a “top to bottom” thinker capable of understanding the 60,000 ft view, the tiny details, and the processes, people, resources and projects that connect them
- Outstanding written and verbal communications skills
- Must be extremely well organized with the ability to manage a broad spread of related and unrelated tasks, with
- Strong analytical and data-driven decision-making skills with demonstrated financial acumen
- Strong operational and problem-solving skills including the ability to resolve issues under high pressure in a fast-paced environment
- Outstanding IT literacy, including expert skills in Microsoft Office – particularly Powerpoint and Excel. Experience with ERP/CRM and other business-process centric systems would be a strong “plus”. Experience with cutting-edge data analytics and AI tools would be a “plus”.
- Passion for the company’s mission to create a sustainable planet by making buildings efficient, healthy and comfortable
Compensation and Benefits Salary Highly competitive salary to align with the position and level of capabilities of the applicant. Benefits Medical and dental insurance. Unlimited flexible PTO policy. Location and Travel This role will be based at our Boca Raton corporate office which is located close to Boca Raton Tri-Rail station. The role is expected to be 100% office-based. |
