Entity:

Finance

Job Family Group:

Business Support Group

Job Description:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world’s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions – providing solutions as an integrated part of bp.

Job Purpose:

The Account Receivable Analyst is accountable for timely and accurate recording of cash receipts, direct debit run and match invoices into the AR ledgers. The main responsibility is to post cash to outstanding invoices and undertake the reconciliation of a variety of currency account reconciliations, added to several specific accounting tasks from simple to medium transactions. Acting as support the collections team, to ensure customer accounts are supervised are tightly controlled and compliant to BP Policy. This includes regular contact with internal / external partners to reach yearly goals / targets. Prepare documents for period close while ensuring adherence to policies in the drive for exceptional customer service, operational perfection and compliance Build up and maintain professional relationship with Business Partners.

Key Responsibilities:

Understand the business and drive execution/Operations:

• Perform the day-to-day processing of cheques, EFT/wire transfers, AR transactions to ensure that cash receipts are recorded in the AR ledger on an effective, up-to-date and accurate manner.

• Review and process refund transactions, deductions and other differences in adherence with the policy.

• Review of auto posted transactions

• Issue debit notes and credit notes.

• Timely allocation of incoming payments, unapplied cash, and research on payment discrepancies

• Own the A/R sub ledger close and support preparation of documents / adjustments for monthly, quarterly and year-end close.

• Supervise and reconcile monthly, quarterly and yearly reports in charge of account reconciliation related queries

• Monitor credit and/ or cash and banking fraud violations and inform / involve all relevant stakeholders within their Delegation of Authority

• Provide support to the whole AR / Collections /Cash and Banking or Treasury/ team to ensure delivery of the team’s agreed targets.

• Look after a wide variety of ad-hoc queries and monitoring of customers’ accounts consistent with BP’s credit standards.

• Responsible for researching and resolving problems within designated guidelines and researching through multiple database resources, and coordinating with collection teams /and or directly with customers as vital.

• Maintaining the action to track and resolve outstanding A/R, Collections activities / issues which needs immediate attention in coordination with different partners.

• Drive follow-up, share and provide resolution within the team and partners.

• Review the weekly and monthly bank reconciliation to ensure no unidentified deposit and keeping tracks and reconciles daily/monthly AR balance

Stakeholder management:

Maintain and develop working relationship with Cross functions internal or external FBT

This position’s primary interfaces are:

Internal

• BP FBT Credit, Collections, A/R & Accounts Payable Team

• BP Local Country or Regional Finance Team

• BP Group Treasury

External

• Banks

• Auditors

System Support and knowledge:

• Understand related ERP systems and support ERP enhancements and developments

Project Management involvement & support

• Participate in Continuous Improvement Initiatives and projects,

• Support Power BI by implementing standard methodologies; initiate and raise „quick wins” where these are relevant. Look for opportunities in current processes by means of automation and transformation.

Operational/Strategic/Audit Compliance :

• Maintain compliance with BP, legal and regulatory requirements applying to the department’s activity like the Guide/ Policy, QMS/EMS Policy etc

• Maintain the established Process Controls (Framework) are followed up, raise any gap identified and follow with the relevant PCO and teams responsible to perform them.

• Maintain compliance to all statutory and audit requirements by ensuring that all Primary controls are in place.

• Maintain Process documentations (SOPs or DTPs) up-to-date, meet required quality standards and is accurate.

Required Health and Safety Requirements:

• In consideration to all BP’s Health, Safety, Security and Environment (HSSE) policies and procedures including, wearing of personal protective equipment (PPE); accident, injury incident and near miss reporting; and the correct use of equipment

• Aligning with all HSSE directions of your line manager or HSSE Manager

• Participating in HSSE training and discussions, workplace inspections and audits, and assist in the resolution of issues as required

• Supplying to successful implementation of HSSE programmes and initiatives

• Aligning with companies Code of Conduct, taking a professional and principled approach to working with suppliers, to ensure transparency, consistency and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of relevant laws, presidential decrees and other regulations

• Raising an immediate issue with the T&SL should any concern come to light regarding the ability of a supplier to meet BP HSSE standards

Essential Education and Experience

• Bachelor’s Degree in Economics, Business, Finance,Accounting or related field with relevant language skills.

• Previous accounts receivable, cash application, master data or data analytical /customer service experience (0-2 years)

• Experience dealing/working with sales and external customers

• Good Analytical and numerical skills with sound financial accounting experience.

• English, B2-C1

Skills and competencies

• Good interpersonal, influential and decision-making skills in order to handle and maintain good relationships with key partners.

• Handle sophisticated situations while maintaining the right balance of customer and business focus

• Able to consistently review and adapt approach and style to meet constantly evolving requirements.

• Able to handle conflicting work issues and timeline to ensure results are met and knows when to intensify urgent matter on timely manner.

• Able to prioritise, handle urgent issues and situations, following through to resolution in a timely manner and focusing efforts to deliver business value, intensifying properly if needed

• Able to produce consistently high quality information within timeline

• Being able to work under fast paced environment

• Detail oriented

Join our Team and advance your career as a JR, AR Analyst!

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Conflict Management, Creativity and Innovation, Customer centric thinking, Customer enquiries, Customer experience, Customer value proposition, Digital fluency, Resilience, Sustainability awareness and action, Understanding Emotions, Workload Prioritization

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.