dcbel Inc. (www.dcbel.energy) is a growing company developing technology and designing products that will make clean, efficient, and sustainable energy accessible to all — because everyone in the world deserves energy without compromise.

dcbel at the leading edge of the residential energy revolution, enabling decentralized energy consumption and production through its vertically integrated suite of energy hardware and software products, and their supporting infrastructure. Our flagship product, the dcbel Home Energy Station, is a small wall mounted device that gives everyone ownership over their energy supply by using solar power to charge their EV and home, unlocking their EV’s battery for backup power (V2H), and optimizing the energy flow between their solar panels, EVs, backup battery and the grid.

The opportunity

We are looking for an Office Coordinator who will anticipate the needs of the team members and support the smooth running of our office and create a positive and welcoming environment where our team can perform at their best. Organized, detail-oriented and strong planner, the ideal candidate has a track record of wearing many hats – and enjoying it! The position reports to the Chief of Staff. The ideal candidate will also be someone who can easily adapt to changing work priorities as we grow.

Main responsibilities

• Ensure efficient operation of the office
• Oversee office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees and the servicing of office equipment.
• Assist in the logistics of various internal and external networking initiatives (Christmas gifts, yearly kick-off, lunches…)
• Negotiate and manage relations with hotels and travel agencies
• Draft, format, update and create various documents, as well as manage the signature process from signature to filing
• Assist in special projects such as Bill 96 Compliance
• Coordinate shipments by comparing quotes, creating commercial invoices, and following up with tracking, receipt of goods and creating fulfillment orders
• Manage requests from import/export broker
• Maintain office records up to date and databases that contain personnel and office data
• Prepare various communication documents for internal or external stakeholders
• Create and maintain up to date electronic filing system
• Be the first point of contact for all staff facilities and external contractors (custodians, cleaning services, electricians, plumbers, etc.)
• Assist employees with their booking arrangements (e.g. Airbnd)
• Perform various administrative duties

Key requirements

• Minimum 5 years of administrative support experience
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Knowledge of office management systems and procedures

Bonus skills

• Fully bilingual; reading and writing, with emphasize on proper English writing skills
  

Profile

• Entrepreneurial mindset, result oriented and strong EQ.
• Autonomous, have ease in learning, good teammate, communication and problem-solving skills.
• Handle sensitive information in a confidential manner
• Excellent time management skills and the ability to prioritize work
• Attention to detail.

What's in it for you

• Be part of a company that is backed by numerous globally respected investors and has world-changing patents in an industry changing for the first time in history.
• Grow your professional experience amongst blue chip partners and a close-knit team of committed and experienced energy experts who deeply care about the work they do.
• Health insurance, Health virtual care, employee Options plan and flexible hours. Parking available or walking distance from Metro Namur.