Vendor Management & Compliance

• Conduct due diligence and onboarding of admin vendors (accommodation, vehicles, logistics, fuel etc.) ensuring compliance with company policies.
• Maintain a centralized database of vendors and ensure a pool of pre-qualified vendors for accommodation, vehicles and fuel.
• Ensure accurate and timely billing submission by vendors and release payments as per agreed terms.
• Negotiate vendor rates with a cost-benefit analysis approach, ensuring financial transparency.
• Raise Purchase Orders (POs), process Goods Receipt Notes (GRN), and Service Receipt Notes (SRN) in line with audit requirements.
• Ensure zero escalation regarding vendor payments through proactive monitoring and timely payouts.
• Carry out vendor assessment and benchmarking for quality, cost-effectiveness, and compliance.

Site Operations & Mobilisation

• Support site mobilisation and demobilisation activities, including accommodation, vehicles, and transportation.
• Provide administrative support during sudden mobilisation and site emergencies.
• Ensure continuity of site operations through proactive administrative support.
• Maintain monthly MIS reports for submission to the reporting manager.

Corporate Office Support

• Assist in facility management of the corporate office, ensuring operational efficiency.
• Provide administrative response during emergencies and continuity planning.

Audit

• Keep audit-ready documentation

Travel Requirement

• Willingness to travel to project sites across India as per operational requirements.