Project Coordinator

Parallel is seeking a Project Coordinator to help execute cross-functional projects applying our technology to customer railroads. This role is responsible for arranging vendors, logistics, scheduling, documentation, and coordination across internal teams and customer railroads. The ideal candidate is highly organized, clear in communication, and experienced in working in project-based delivery cycles with physical (not software-only) deliverables.

Key Responsibilities:

• Update schedules, task lists, and cost-tracking documents for reference by other members of the project team.
• Coordinate logistics through each phase of project execution, including transmission of documents, shipping materials, scheduling meetings and booking travel.
• Participate in customer interactions and research customer applications to understand their operating environment. Maintain detailed notes, track commitments, and schedule follow-up activities.
• Collaborate with internal and customer teams to support development of work breakdown structures, schedules, and task dependencies.
• Collaborate with account and project managers to clearly communicate expectations, requests for information, and review materials with the customer.
• Participate in Product Specification reviews and other internal processes to make sure customer intention and internal requirements are met during the development process.
• Coordinate with customer operational counterparts on training, test site and facilities access, communications, and operating procedures.

What Success Looks Like:

• In 30 Days: Support active projects by managing schedules, logistics, and documentation while learning internal tools and workflows.
• In 60 Days: Independently coordinate logistics and communication across teams for designated aspects of a customer project.
• In 90 Days: Lead designated aspects of a new customer deployment from planning through delivery, including vendor and customer coordination.

Basic Qualifications:

• 2+ years of experience supporting project-based customer deliveries (e.g. project manager, project engineer, job lead, etc.).
• Demonstrated ability to work with multiple departments or specialties (engineering, application, regulatory, etc.).
• Demonstrated ability to understand project-based design requirements.
• Experience keeping multi-departmental projects on schedule.
• Proficiency with project management tools (e.g., Asana, Trello, Jira, or Microsoft Project).
• Clear written and verbal communication skills.

Preferred Qualifications:

• Experience supporting projects at remote or field locations.
• Exposure to technical environments involving hardware, software, or systems integration
• Familiarity with the transportation or logistics industries
• Basic understanding of project cost tracking or resource planning