Office Manager and Executive Assistant

Location: Santa Monica, CA (onsite)

Employment Type: Full-Time

Base Compensation: $90,000 + Equity

About Plug

Plug is the only wholesale platform built exclusively for used electric vehicles. Designed for dealers and commercial consignors, Plug combines EV-specific data, systems and expertise to bring clarity and confidence to the wholesale buying and selling process. With the addition of Trade Desk™, dealers can quickly receive cash offers or list EV trade-ins directly into the auction, removing friction and maximizing returns. By replacing outdated wholesale methods with tools tailored to EVs, Plug empowers dealers to make faster and more profitable decisions with a partner they can trust. For more information, visit https://plug.vin.

The Opportunity

We’re looking for a warm, highly-organized, and energetic Office Manager / Executive Assistant to serve as the heartbeat of our office. You’ll be the first point of contact for guests, candidates, and partners walking through our doors, while also supporting our CEO with scheduling, coordination, and day-to-day operations. This role is perfect for someone who thrives in dynamic environments, loves creating systems and order, and genuinely enjoys connecting with people at all levels.

What You'll Do

Office Manager [60%]

• Welcome and host guests, candidates, and visitors—creating a warm and professional first impression of Plug
• Maintain a peaceful, well-run office environment (stock supplies, manage vendors, handle mail, etc.)
• Own office logistics, including kitchen/restocking, conference room setup, and team event support
• Troubleshoot office issues and be the point of contact for the building or facility team
• Support onboarding for new hires (badge setup, desk prep, swag distribution)

Executive Assistant [40%]

• Manage the CEO’s calendar, scheduling meetings and helping prioritize time effectively
• Coordinate travel, accommodations, and logistics for leadership or investor meetings
• Prepare briefing materials and assist with internal or external communications
• Travel and Itinerary Management: Create detailed travel itineraries including time zone adjustments, confirmation numbers, and contingency plans.
• Track follow-ups and keep the CEO organized across competing priorities
• Communication and Correspondence: Triage emails, messages, and meeting requests—responding, delegating, or escalating as appropriate.

Who You Are

• Personable and professional – you know how to make people feel welcome, respected, and at ease
• Highly organized – you love creating order, tracking tasks, and proactively solving problems
• Detail-oriented – the little things matter to you, whether it’s a clean desk or a double-booked meeting
• Discreet and trustworthy – you’ll be privy to sensitive information and are someone we can count on
• Energized by early-stage life – you’re excited to grow with a start-up, roll with the punches, and wear many hats

Requirements

• 2–4 years in an office management, administrative, or executive support role
• Excellent verbal and written communication skills
• Comfortable working fully onsite in Santa Monica
• Experience supporting C-level leaders is a plus

Why Join Plug?

• Be part of a close-knit, mission-driven team
• Help shape the culture and experience of a growing start-up
• Great opportunity for growth and ownership as the company scales
  

To Apply: please send your resume and a short note on why you're excited about this role to rebecca.c@plug.vin