IT Project/Program Coordinator



Job Description

About Rivian

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 


As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

Role Summary

As an IT Project Coordinator, you will be responsible for assisting other IT Project Managers with organizing and managing all aspects of a project, in accordance with the processes, procedures, and governance set by the IT PMO. You will act as a liaison between Infrastructure teams, Business Operations, and project managers for seamless communication. This position is located in our Belgrade, Serbia office and reports directly to our Manager, IT Infrastructure


  • Assist Infrastructure project managers with organizing and managing all aspects of a project, in accordance with the processes, procedures, and governance set by the IT PMO
  • Maintain project and architecture documentation in the PMO centrally managed location
  • Assist project managers and Infrastructure leadership with forecasting and tracking project budgets
  • Support vendor relationships and procurement activities for projects, across the lifecycle of a Purchase Order in Coupa, including requesting quotes, submiting purchase requisitions tracking purchase orders, and receiving items in the system once procured
  • Serve as a liaison between various Infrastructure teams, the Infrastructure Business Operations team, and Infrastructure project managers to ensure day-to-day needs are met
  • Provide administrative support to project managers and business leaders when requested, including creating reports or presentations
  • Provide logistical support as it relates to onboarding, facility changes, and project coordination
  • Review and maintain department documentation to ensure it reflects current processes and procedures
  • Serve as a key resource on team projects as needed
  • Identify system access inconsistencies and provide resolution



  • You possess 1-2+ years of experience in a project support role within an active IT organization
  • You have experience with project and portfolio management tools such as Jira, Confluence, Smartsheets or similar
  • You are proficient with Microsoft Office (Excel, PowerPoint, Word)
  • You possess excellent communication skills, both written and oral
  • Project management skills – managing project schedules, risk tracking, resource management, communication
  • You are curious, accountable, and highly organized
  • You are a constant learner, applying current project management best practices in your work.
  • You value soft skills and are passionate, enterprising, thoughtful, and self-motivated.
  • You drive work to completion.
  • Ability to perform in a fast-paced, ever-changing environment, taking on new job duties when necessary
  • Preferred: Strong experience creating and building reports

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.


Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 


Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 


Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  


Please note that we are currently not accepting applications from third party application services.

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