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Office Administrator



Salt Lake City, UT, USA
Posted on Wednesday, May 1, 2024
Role Overview
Title: Office Administrator
Hours: Full-time
Benefits Eligible: Yes
Manager: People Ops
Mission – Why we exist and why we need you
Geothermal energy is the massive renewable energy below our feet. There is 2,300 times more energy in geothermal heat in the ground than in oil, gas, coal, and methane combined. However, to date it’s been hard to find the right places to get that energy cheaply. At Zanskar, we’re developing and commercializing new exploration technologies to make geothermal scalable and a vital contributor to a fully carbon-free electricity grid.
We need a full-time Office Administrator to work across a wide range of activities to keep the trains running and help build the business as we grow. You’ll work closely with the core admin team to take on important admin tasks (like invoicing, payroll, annual compliance filings with state governments, etc.) and help with broader team needs (like keeping the office stocked with supplies, scheduling interviews with incoming candidates, adding personal touches to onboarding and offboarding gifts, etc.)
Outcomes - Problems you’ll solve
In your first three months of the job, you’ll make sure critical admin tasks are completed each week and develop a professional system for filing, processing, and tracking those tasks. You will be responsible for various tasks with the broader objective of ensuring that the office is an inviting place and the employee experience is consistent from their first day to their last. Key functions will include:
- Supporting AP & AR tasks
- Vendor management
- Office operations and compliance
- Supporting onboarding & offboarding tasks
- Scheduling for recruiting initiatives and interviews
Daily activities will include:
- Support accounting, including bookkeepers and accountants, and process receipts & payments
- Manage company software accounts and support equipment tracking and maintenance
- Manage facilities, including relationships with landlords, and compliance, safety, and tracking costs
- Support team, including hiring, coordinating with recruiters, onboarding, and employee relations
- Support Land Team with misc clerical work and mailing needs
- Manage office operations, book travel, and coordinate scheduling
- Follow-up with vendors and suppliers for support and troubleshooting
- Assist with planning and executing company gatherings logistics and events
Competencies – What we’re looking for
Reliability: We are seeking someone who will do what they say they will do with little oversight and management.
Organized: Exceptional organizational and time management skills will be critical to manage forms, tasks, and information that you will receive and give to many people in the company.
Excellent EQ: Excellent people skills as you will be interacting with almost every and anyone in the company with needs. In the long term, increasing EA responsibilities may allow you to take on confidential and sensitive information, critical scheduling needs, and important company functions related to people.
Adaptable: We are a startup and there’s a lot to do. Everyone from the CEO to the interns lean in to help with activities that need to get done. We want someone who is willing to support ad hoc requests from various team members so that teams can focus on the most important activities for success.
The position is located in the Salt Lake City metropolitan area
Benefits include:
- Paid holidays
- 15 days PTO + PTO accrual increase based on tenure
- Medical and dental coverage
- 401k + Match
- Stock options
- Growth opportunities at a company with a direct impact in displacing carbon emissions
Equal Opportunity Employer
Zanskar is an equal opportunity employer (EOE) and complies with all applicable federal, state, and local employment practice laws.
Please reach out to careers@zanskar.us with any questions.